At times we all feel somewhat overwhelmed by all the jobs piling up, whether in our email inbox, or in our own to-do lists. Many are overwhelmed all the time. It's as if our lives are being driven by that pesky list of demands. It feels like they are pushing us, each vying for first place in our attention and our efforts.
Well, it's time to stop being pushed by our work. Instead, try pulling your work through.
This week in our Leading Yourself online Workshop, we are going through a module called, From Push to Pull, where we explore the technique called Personal Kanban. Kanban boards originated in lean manufacturing as a powerful way for teams to improve their internal communication and performance. Then Kanban became a common tool used within Agile development teams, so much so that many now think Kanban originated with Agile.
Many now think Kanban boards originated with Agile.
A few years ago, I read Jim Benson and Torianne DeMaria Barry's Personal Kanban. I was hooked. I introduced it into my Organising Yourself Effectively workshop, and people loved it. It became one of the most popular tools that we covered. Stories came back of how clients had adopted it into their working lives. This was yet another example of people discovering the personal power of tools used more commonly in a project management context.
Personal Kanban became one of the most popular tools in my personal organisation workshop.
Here is one of the videos in the Workshop, using the online platform Trello to illustrate the personal kanban.
This isn't the first time I've written about Personal Kanban or Trello. A few months ago I posted a piece called, Tools that evolve with our work.
To become free, we need to think free, and not like victims.
As the above video shows, though, there is something quite powerful about the idea of choosing to pull work through, and not being pushed by it. To become free, we need to think free, and not like victims. Personal Kanban, simple though it is, can help us with that move to freedom in our daily work.
Do you use kanban for your personal organisation? If so, leave a comment below. If not, what do you used?
My son Robin is a remarkable Agile software developer. He runs a company called Degu. Currently, he is developing a pretty cool business model around his film workflow management software. He has invited me in to advise him on strategy.
We need tools that can evolve with our work.
When the business is effectively YOU, you have to be very critical about your priorities and your choices. So I'm pleased to say Robin is reading through my new ebook on Leading Yourself. He is an avid practitioner of Personal Kanban, a technique I explore in the book.
Both he and I use Trello.com for our personal and team kanbans, so he shared with me his current board. I thought it was worth sharing here because it illustrates how he is owning the process and the categories and continually reworking them to suit his circumstances.
For example, he has a very interesting set of labels for his cards. Also, his Board has developed on from the standard To Do/Doing/Done to what we see below.
As well as his "Backlog" column (otherwise known as the "To-Do" column), he has moved to using a "Stuck!" column. This allows him to park otherwise-frustrating work in this column and come back to it later. He is finding that when he does this, often he finds that that piece of work becomes un-stuck and he can move on.
He also has a couple of other columns I haven't shown: "Mentor" and one for a key client/partner. This illustrates to me that Robin is working on his workflows and not becoming legalistic about them. They are evolving, as indeed his working life is evolving.
Progressive knowledge workers need the flexibility of tools like Trello.
Increasingly I find progressive knowledge workers like Robin need the flexibility of tools like Trello and techniques like Personal Kanban. These tools and techniques help us think about our priorities and work areas dynamically as our work contexts and careers evolve.
What do you use? Are your tools evolving with you or are they locking you in to a particular way of working?